Records

PUBLIC RECORDS POLICY

The Miami County Sheriff’s Office acknowledges that our office maintains many records that are used in the administration and operation of the Sheriff’s Office. The maintenance by the Miami County Sheriff of public records and the provision by the Miami County Sheriff of access to public records is a means to engender public trust in the Miami County Sheriff’s Office and its governmental functions. The Miami County Sheriff’s Office maintains its public records in a manner which allows the Sheriff’s Office to provide the general public prompt inspection of the public records of the Sheriff’s Office and the provision of copies of these public records within a reasonable time during the regular business hours of the Sheriff’s Office which are Monday through Friday from 8:00 a.m. until 4:00 p.m. with the exception of legal holidays.  The Miami County Sheriff’s Office Record’s Division is located at the Sheriff’s Office, 201 W. Main St., Troy, Ohio 45373.

Requests for photocopies of public records can be requested via email here or by calling 937-440-6085.  Hard copies will be provided in exchange for prepayment of the actual cost of reproducing the same which has been calculated at $.05 per single page and $.10 per double-sided copy. Requests for digital copies of records that the Sheriff’s Office maintains can be requested via email here, or by calling 937-440-6085.  There is no charge for digital data copies of under 20 pages.  Digital data copies of 20 pages or more will be charged at $.05 per page and $.10 per double-sided copy and must be prepaid.  Details as to the availability of reproductions of public records in other media (i.e. photos, digital video, etc.) and the cost of providing those types of copies via the U.S. mail will be provided upon request.

The Miami County Sheriff’s Office has a public records policy and a schedule of records retention (RC-2), copies of which will be provided upon request. If you encounter difficulty in securing access to or copies of public records of the Miami County Sheriff’s Office you may direct complaints and inquiries to the Sheriff at (937) 440-6085 or to the Board of County Commissioners of Miami County, the Miami County Safety Building, 201 W. Main Street, Troy, Ohio 45373, (937) 440-5910.