COMMISSIONERS’ MEETING

MINUTES SUMMARY

THURSDAY, MARCH 3, 2011

1:30 P.M.

Ron Widener, President, Present

John F. Evans, Vice President, Present

John W. O’Brien, Member, Present

Appointments

1:30 p.m.         General Business

2:00 p.m.         Executive Session – Personnel/Performance Evaluations

General Business

Mr. O’Brien moved and Mr. Evans seconded the motion to approve the agenda as presented.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

Mr. Evans moved and Mr. O’Brien seconded the motion to approve the minutes of the March 1, 2011 meeting and dispense with the oral reading.  The Board voted as follows upon roll call: Mr. Evans Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

RESOLUTION NO. 11-03-260

Mr. O’Brien moved and Mr. Evans seconded the motion to authorize and sign the bills for the General Fund, Other Funds and Job & Family Services. The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

RESOLUTION NO. 11-03-261

Mr. Evans moved and Mr. O’Brien seconded the motion to authorize and sign an agreement with Quick Mow, Inc., Millersburg, Ohio for the Engineer’s 2011 Roadside Mowing Program.  On January 20, 2011, by Resolution No. 11-01-85, the Board of Miami County Commissioners awarded the contract to Quick Mow, Inc. in the amount of $27,588.60.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

RESOLUTION NO. 11-03-262

Mr. O’Brien moved and Mr. Evans seconded the motion to authorize the Communication Center to purchase six (6) Dell, OptiPlex 780 PC’s from Dell (online store) for the reception workstation and the 5 supervisor office desks.  Said workstations are all-in-one units that will allow portability and will be set up to be taken to the Alternate Dispatch Center in the event of an evacuation of the Communications Center.  The State term pricing through Dell (Contract Number OA1053-2) is $1,567.29 per unit; however, the Communication Center was able to negotiate a lower price through the Dell online store of $1,296.74 per unit.  The total cost shall not exceed $7,780.44 and will be paid from Fund 109.  Since these units will be the CAD units in the Alternate Dispatch Center, the Ohio 911 Council was contacted and they advised that it would be permissible to pay 60% of the cost from the Wireless Fund.  Fund 1110 will be internally billed in the amount of $4,668.26.  Data Board approved said purchase on February 9, 2011 and the Miami County Communication Center Board of Directors approved said purchase on February 23, 2011.   The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

RESOLUTION NO. 11-03-263

Mr. Evans moved and Mr. O’Brien seconded the motion to accept the quote from GovConnection and authorize the Communication Center to purchase six (6) 22” Samsung, P2250 monitors for the dispatch workstations at the Miami County Communication Center.  The cost shall not exceed $1,006.50, which will be paid from Fund 109.  Data Board met and approved said purchase on February 9, 2011 and the MCCC Board of Directors approved said purchase on January 26, 2011.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

RESOLUTION NO. 11-03-264

Mr. O’Brien moved and Mr. Evans seconded the motion to authorize and sign Change Order #2 to the contract with Eicher Construction Services, for work being done to the property located at 11870 Miami Shelby Road West, Covington, Ohio, owned by Keith T. and Megan M. Guillozet, who received a Private Owner Rehabilitation Loan respecting FY 2009 CHIP.  The change order is for an addition of $900.00, and consists of the replacement of a lower attic window and the relocation of a service panel.  The new contract amount including this change order is $38,600.00.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

RESOLUTION NO. 11-03-265

Mr. Evans moved and Mr. O’Brien seconded the motion to authorize and sign a First Amendment to FY2008 State Homeland Security Program Grant Agreement (Agreement Number 14348), as requested by the Miami County Emergency Management Agency Director, Kenneth Artz.  Said Amendment will extend the performance period to June 30, 2011.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

RESOLUTION NO. 11-03-266

Mr. O’Brien moved and Mr. Evans seconded the motion to adopt the amended 2006 Miami County Comprehensive Plan for Planning Area 48 as attached.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

RESOLUTION NO. 11-03-267

Mr. Evans moved and Mr. O’Brien seconded the motion to levy final special assessments for the construction of the Village of Fletcher and the immediately surrounding properties of Brown Township Sewerage Collection Improvement Area of the Miami County Sanitary and Water District Number One.   The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

RESOLUTION NO. 11-03-268

Mr. O’Brien moved and Mr. Evans seconded the motion to authorize and sign a Water and Sewer Agreement for the Hoke Plat Service Area, between Miami County and the Village of West Milton.  The Village will provide an adequate and appropriate public water supply and sanitary sewer services to and for properties within the Hoke Plat service area through lines constructed and owned by the County, and to charge for the same such rents and charges as are consistent with user charges that are currently established by the Village for customers outside the corporate limits.  The Village agrees to not require annexation or commitment by the owners of the properties within  the Service Area in exchange for the provision of water and sewer under the terms of this agreement.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

RESOLUTION NO. 11-03-269

Mr. Evans moved and Mr. O’Brien seconded the motion to authorize and sign a Lease Addendum with Pitney Bowes.  The equipment listed in Lease Agreement dated July 22, 2010 (approved by Board Resolution No. 10-07-963) will be switched out with new equipment (outlined in the attached Lease Addendum), due to problems the County has faced with the leased equipment.  All other provisions of the original Lease shall continue according to their terms.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

RESOLUTION NO. 11-03-270 Additional Appropriations

Mr. O’Brien moved and Mr. Evans seconded the motion to approve the additional appropriations as requested.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

RESOLUTION NO. 11-03-271 Signatures Only:

            Request for Payment and Status of Funds Report – Economic and Community

Development

OWDA Disbursement Request #4 – Shaggy Bark Sanitary Sewers – Sanitary

Engineering

OWDA Disbursement Request #4 – Phoneton Sanitary Sewers – Sanitary Engineering     

Mr. Evans moved and Mr. O’Brien seconded the motion to approve the signatures only as requested. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

RESOLUTION NO. 11-03-272 Executive Session – Personnel/Performance Evaluations

Mr. O’Brien moved and Mr. Evans seconded the motion to enter into Executive Session at 2:00 p.m. for the purpose of Personnel/Performance Evaluations.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

Mr. Evans moved and Mr. O’Brien seconded the motion to adjourn from Executive Session at 3:45 p.m.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

There being no further business to be transacted, the Board of Miami County Commissioners adjourned from the General Session at  p.m. on this 3^rd day of March 2011.

Respectfully submitted:

Leigh M. Williams, Clerk

Full minutes of the proceedings from this meeting have been digitally recorded.