COMMISSIONERS’ MEETING

MINUTES SUMMARY

TUESDAY, NOVEMBER 3, 2009

9:00 A.M.

John W. O’Brien, President, Present

Ron Widener, Vice President, Present

John F. Evans, Member, Present

Appointments

9:00 a.m.         General Business

General Business

Mr. Evans moved and Mr. Widener seconded the motion to approve the agenda as presented.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

Mr. Widener moved and Mr. Evans seconded the motion to approve the minutes of the October 29, 2009 meeting and dispense with the oral reading.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

RESOLUTION NO. 09-11-1597

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign the bills for the General Fund, Other Funds and Job & Family Services. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

RESOLUTION NO. 09-11-1598

Mr. Widener moved and Mr. Evans seconded the motion to accept the quote from Upper Valley JVS, Adult Division, and authorize the Communication Center to hold supervisory training (“Understanding Yourself and Others”) at their facility, provided by a Program Coordinator and Instructor from the Upper Valley JVS, in November and December 2009.  The total cost of said training shall not exceed $2,000 (including all materials) for seven (7) people. The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

RESOLUTION NO. 09-11-1599

Mr. Evans moved and Mr. Widener seconded the motion to award the Family and Children First Council Wraparound Services bid/contract to the Darke County Mental Health Clinic, Inc., total contract not to exceed $30,724.90.  The Miami County Family and Children First Council Executive Committee met on Tuesday, October 27, 2009 to review the sole bid and it was their recommendation to award said bid to the Darke County Mental Health Clinic, Inc.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

RESOLUTION NO. 09-11-1600

Mr. Widener moved and Mr. Evans seconded the motion to authorize and sign a Memorandum of Agreement between the Miami County Ohio Emergency Management Agency and Owens Community College (attached) for a training course that will be held on November 5, 2009.  The training is G 191, ICS/EOC Interface and is being conducted as the first step to comply with State Emergency Response Commission (SERC) compliance, as Miami County needs to do an Emergency Operations Center functional exercise for credit.  The cost shall not exceed $2,496.20 and will be paid from Ohio EMA funds.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

RESOLUTION NO. 09-11-1601

Mr. Evans moved and Mr. Widener seconded the motion to sign an HVAC Equipment/Preventative Maintenance Contract (attached) with Mechanical Systems of Dayton, Inc., Dayton, Ohio, as requested by the Department of Job and Family Services.  Said vendor was selected on September 29, 2009 by Resolution No. 09-09-1409.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

RESOLUTION NO. 09-11-1602

Mr. Widener moved and Mr. Evans seconded the motion to authorize and sign Title XX Subgrant Agreements for the period of October 1, 2009 through June 30, 2010 with the following:

            David L. Brown Youth Center                                   $20,000.00     

            Miami County Recovery Council                               $25,375.00

            New Creation Counseling Center                               $9,065.00

            Legal Aid of Western Ohio, Inc.                                $2,850.00

            Easter Seals Adult Day Services                                $2,975.00

            Family Abuse Shelter of Miami County                     $4,375.00

The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

RESOLUTION NO. 09-11-1603

Mr. Evans moved and Mr. Widener seconded the motion to set the date of November 19, 2009 at 1:45 p.m. in the Commissioners’ Hearing Room to hear the request for change in zoning for the following:

            Sunshine Valley Investments by David W. Kendall, Union Township

The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

RESOLUTION NO. 09-11-1604

Mr. Widener moved and Mr. Evans seconded the motion to authorize the President of the Board to sign an ODNR – DRLP Litter Cleanup Grant Application for the proper collection and disposal of tires, requesting $2,000, as requested by the Sanitary Engineering Department.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

RESOLUTION NO. 09-11-1605

Mr. Evans moved and Mr. Widener seconded the motion to acknowledge receipt of a grant award in the amount of $1,000 from the Tipp City Community Foundation, on behalf of Miami County Transit, to offset initial costs incurred during the start-up of the Transit Department’s flex shuttle services.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

RESOLUTION NO. 09-11-1606

Mr. Widener moved and Mr. Evans seconded the motion to acknowledge receipt of a grant award in the amount of $2,000 from The Piqua Community Foundation, on behalf of Miami County Transit, to offset initial costs incurred during the start-up of the Transit Department’s flex shuttle services.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

RESOLUTION NO. 09-11-1607

Mr. Evans moved and Mr. Widener seconded the motion to re-appoint Jim Oda and Opal Holfinger each to serve another term on the Miami County Planning Commission, said terms to expire July 21, 2012. The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

RESOLUTION NO. 09-11-1608 Travel Training

Mr. Widener moved and Mr. Evans seconded the motion to approve the travel training requests.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

RESOLUTION NO. 09-11-1609 through 09-11-1612 Transfers

Mr. Evans moved and Mr. Widener seconded the motion to approve the transfers as requested.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

RESOLUTION NO. 09-11-1613 Signatures Only

            Payroll Change(s)

Mr. Widener moved and Mr. Evans seconded the motion to approve the signatures only as requested. The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

There being no further business to be transacted, the Board of Miami County Commissioners adjourned from the General Session at 9:07 a.m. on this 3rd day of November 2009.

Respectfully submitted:

Leigh M. Williams, Clerk

Full minutes of the proceedings from this meeting have been digitally recorded.