COMMISSIONERS’ MEETING

MINUTES SUMMARY

THURSDAY, FEBRUARY 18, 2010

1:30 P.M.

 

John W. O’Brien, President, Present

Ron Widener, Vice President, Absent

John F. Evans, Member, Present

 

Appointments

1:30 p.m.         General Business

1:35 p.m.         Kenny Artz - EMA

1:45 p.m.         FY 2010 CDBG Public Hearing #1

2:00 p.m.         Executive Session – Imminent Litigation

General Business

Mr. Evans moved and Mr. O’Brien seconded the motion to approve the agenda as presented, with the additions as follows:

            Authorize/Sign Agreement – Voluntary Layoff – Auditor

            Authorize/Direct Clerk of Commission to Forward Referendum Petition Regarding

Resolution No. 10-01-68 to the Board of Elections - Commissioners

The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O'Brien, Yea; Mr. Widener, Absent.

 

Mr. Evans moved and Mr. O’Brien seconded the motion to approve the minutes of the February 16, 2010 meeting and dispense with the oral reading.  The Board voted as follows upon roll call: Mr. O'Brien, Yea; Mr. Evans, Yea; Mr. Widener, Absent.

 

RESOLUTION NO. 10-02-218

Mr. Evans moved and Mr. O’Brien seconded the motion to authorize and sign the bills for the General Fund, Other Funds and Job & Family Services.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O'Brien, Yea; Mr. Widener, Absent.

 

RESOLUTION NO. 10-02-219

Mr. Evans moved and Mr. O’Brien seconded the motion to authorize the President of the Board to sign an LPA Federal Local-LET Project Agreement for the design and construction of the installation of raised pavement markers in County Road 25A.  Further authorize the County Engineer to act in the capacity of the LPA as outlined in said Agreement to facilitate the design and construction of said project.  The estimated $45,000 cost of the project will be funded 100% with federal safety money through the County Engineer’s Association of Ohio.  The Board voted as follows upon roll call: Mr. O'Brien, Yea; Mr. Evans, Yea; Mr. Widener, Absent.

 

 

 

 

RESOLUTION NO. 10-02-220

Mr. Evans moved and Mr. O’Brien seconded the motion to request the Director of Transportation to proceed with the replacement of Fairview-Snodgrass Road Bridge No. 0.92.  Further authorize and sign Contract with the State for said project, as well as sign an Escrow Agreement with a local financial institution for the purpose of securing the funding for the project.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O'Brien, Yea; Mr. Widener, Absent.

 

RESOLUTION NO. 10-02-221

Mr. Evans moved and Mr. O’Brien seconded the motion to accept the quote from CDW-G, State

term Contract #533268-2 and authorize  Juvenile/Probate Court to purchase seven (7) personal computer systems, total cost not to exceed $8,225.63 ($3,525.27 to be paid from Fund 169-185; $2,350.18 to be paid from Fund 118-236; and $2,350.18 to be paid from Fund 168-182). The Data Board approved said purchase on February 10, 2010.  The Board voted as follows upon roll call: Mr. O'Brien, Yea; Mr. Evans, Yea; Mr. Widener, Absent.

 

RESOLUTION NO. 10-02-222

Mr. Evans moved and Mr. O’Brien seconded the motion to accept the quote (attached) from Henschen and Associates, Inc. and authorize Juvenile/Probate Court to purchase the following:

 

One (1) Windows Server (HP ML330 G6 Tower Server)      $7,774.00

One (1) Windows Server OS                                                  $3,77.00

One (1) Windows Server Accessories                                    $677.00

One (1) Windows Server Configuration/Installation              $3,640.00

One (1) Imaging Server                                                          $3,818.00

Three (3) Fujitsu Workgroup Scanners                                   $3,537.00 ($1,179.00 ea.)

            TOTAL                                                                                  $23,223.00

The total cost shall not exceed $23,223.00 ($14,348.50 to be paid from Fund 169-185 and $8,874.50 to be paid from Fund 168-182).  Data Board approved said purchase on February 10, 2010. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O'Brien, Yea; Mr. Widener, Absent.

 

RESOLUTION NO. 10-02-223

Mr. Evans moved and Mr. O’Brien seconded the motion to accept the quote (attached) from CDW-G (Ohio State Term Schedule #533268-2) and authorize Municipal Court to purchase five (5) HP SB DC8000 computer systems with monitors ($5,480.30), three (3) HP LE1911 LCD monitors ($525.18), five (5) MS MBG Office SMB 2007 ($1,503.50) and shipping and handling ($190.99), total cost not to exceed $7,699.97, which will be paid from Fund 164.  Data Board approved said purchase on February 10, 2010. The Board voted as follows upon roll call: Mr. O'Brien, Yea; Mr. Evans, Yea; Mr. Widener, Absent.

 

 

 

 

 

 

RESOLUTION NO. 10-02-224

Mr. Evans moved and Mr. O’Brien seconded the motion to authorize the Miami County Transit Department to submit a grant application, requesting $1,000.00, to the Miami County Foundation, and further authorize the President of the Board to sign the attached application.

Through this grant, sought funding will be used to provide a means of transportation for individuals at or below the Federal poverty guidelines who are not eligible for, or a participant in any other job and family services program. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O'Brien, Yea; Mr. Widener, Absent.

 

RESOLUTION NO. 10-02-225

Mr. Evans moved and Mr. O’Brien seconded the motion to authorize and sign a Service Agreement with Time Warner Cable Business Class to upgrade the Commissioners’ Office and Sheriff’s Office internet connections to a 15M x 2M with 13 static IP’s. Total monthly cost shall not exceed $379.00 for a term of 36 months. The Board voted as follows upon roll call: Mr. O'Brien, Yea; Mr. Evans, Yea; Mr. Widener, Absent.

 

RESOLUTION NO. 10-02-226

Mr. Evans moved and Mr. O’Brien seconded the motion to authorize and sign a
Service Agreement with Wellbury LLC dba Wellbury Information Services LLC, Troy, Ohio, for information technology support services for the Commissioners’ Office. The cost is outlined in the attached agreement. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O'Brien, Yea; Mr. Widener, Absent.

 

RESOLUTION NO. 10-02-227 Additional Certifications of Estimated Revenue and Additional Appropriations

Mr. Evans moved and Mr. O’Brien seconded the motion to approve the additional certifications of estimated revenue and additional appropriation requests.  The Board voted as follows upon roll call: Mr. O'Brien, Yea; Mr. Evans, Yea; Mr. Widener, Absent.

 

RESOLUTION NO. 10-02-228 through 10-02-231 Transfers

Mr. Evans moved and Mr. O’Brien seconded the motion to approve the transfers as requested.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O'Brien, Yea; Mr. Widener, Absent.

 

RESOLUTION NO. 10-02-232 Signatures Only

            Certification/Mylar – Annexation of 5.000 acres and 2.932 acres +/- from Springcreek

Township to the City of Piqua, Ohio - Commissioners

Mr. Evans moved and Mr. O’Brien seconded the motion to approve the signatures only as requested. The Board voted as follows upon roll call: Mr. O'Brien, Yea; Mr. Evans, Yea; Mr. Widener, Absent.

 

RESOLUTION NO. 10-02-233 FY 2010 CDBG Public Hearing #1

PUBLIC HEARING HELD

 

 

 

RESOLUTION NO. 10-02-234 Executive Session – Imminent Litigation

Mr. Evans moved and Mr. O’Brien seconded the motion to enter into Executive Session at 2:00 p.m. for the purpose of discussion on imminent litigation.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O'Brien, Yea; Mr. Widener, Absent.

 

Mr. Evans moved and Mr. O’Brien seconded the motion to adjourn from Executive Session at  2:46 p.m. The Board voted as follows upon roll call: Mr. O'Brien, Yea; Mr. Evans, Yea; Mr. Widener, Absent.

 

ADDITIONS TO THE AGENDA:

RESOLUTION NO. 10-02-235

Mr. Evans moved and Mr. O’Brien seconded the motion to authorize and sign an Agreement with Linda M. Dalton, an employee of the Office of the Auditor of Miami County, Ohio (“Employee”) and the Office of the Auditor of Miami County, Ohio (“County”), for the voluntary layoff of Linda M. Dalton effective as of February 19, 2010.  Specifically, the County agrees that it will not contest or dispute Ms. Dalton’s claim to unemployment compensation benefits incident to and resulting from her said voluntary layoff from her employment with the County.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Absent.

 

RESOLUTION NO. 10-02-236

Mr. Evans moved and Mr. O’Brien seconded the motion to direct the Clerk of the Board to forward the original referendum petition related to Resolution No. 10-01-68 to the Board of Elections to determine the sufficiency of the number of signatures on said petition, to wit: the total number of valid signatures of qualified voters appearing on said referendum petition, and whether the same equals not less than 8% of the total votes cast for all candidates for governor in the unincorporated area of Concord Township in the last preceding general election at which a governor was elected.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Evans, Yea; Mr. Widener, Absent.

 

 

 

There being no further business to be transacted, the Board of Miami County Commissioners adjourned from the General Session at 2:46 p.m. on this 18th day of February 2010.

 

 

Respectfully submitted:

Leigh M. Williams, Clerk

 

Full minutes of the proceedings from this meeting have been digitally recorded.