COMMISSIONERS’ MEETING

MINUTES SUMMARY

TUESDAY, JULY 28, 2009

9:00 A.M.

 

John W. O’Brien, President, Absent

Ron Widener, Vice President, Present

John F. Evans, Member, Present

 

Appointments

9:00 a.m.         General Business

9:15 a.m.         Bid Opening - South County Road 25-A Water Extension Project – Sanitary

Engineering

9:30 a.m.         Elaine Carter – Miami County Transit

General Business

Mr. Evans moved and Mr. Widener seconded the motion to approve the agenda as presented, with the additions as follows:

            Authorize Submission of Application for Renewal of Authorization to Operate as a Self-

insured Risk – Commissioners/General County

            Set Bid Date – New Office and Garage Facility – Miami County Transit

The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. Widener, Yea; Mr. O'Brien, Absent.

 

Mr. Evans moved and Mr. Widener seconded the motion to approve the minutes of the July 23, 2009 meeting and dispense with the oral reading.  The Board voted as follows upon roll

call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O'Brien, Absent.

 

RESOLUTION NO. 09-07-1037

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign the bills for the General Fund, Other Funds and Job & Family Services.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. Widener Yea; Mr. O'Brien, Absent.

 

RESOLUTION NO. 09-07-1038

Mr. Evans moved and Mr. Widener seconded the motion to accept the quote from Eatonform, Inc. and authorize the Auditor’s Office to purchase various dog license supplies (licenses and applications) for the 2010 season.  The cost is $3,712.48, which will be paid from Fund 0001-019, but there may be additional charges incurred due to overages and shipping. Multiple quotes were received.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O'Brien, Absent.

 

 

 

 

 

RESOLUTION NO. 09-07-1039

Mr. Evans moved and Mr. Widener seconded the motion to accept the quote from Current Business Solutions and authorize the Clerk of Court’s Office (Common Pleas) to purchase 7500 reinforced legal sized file folders.  The cost shall not exceed $3,600.00, which will be paid from Fund 001-019.  Multiple quotes were received.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. Widener, Yea; Mr. O'Brien, Absent.

 

RESOLUTION NO. 09-07-1040

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign Addendum No. 3 to the Monitoring Service Agreement between BI, Incorporated and Juvenile Court to secure two (2) electronic alcohol monitoring devices which will be used by the probation department with youth who have an identified substance problem.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O'Brien, Absent.

 

RESOLUTION NO. 09-07-1041

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign an agreement between the Miami County Sheriff’s Office and the Tri-County Board of Recovery and Mental Health Services (the “Board”), 1100 Wayne Street, Suite 4000, Troy, Ohio 45373, for the purpose of the Sheriff’s Office providing two (2) Deputies and a marked cruiser for transportation purposes for the Board, from July 1, 2009 to June 30, 2010.  The Board will pay the Miami County Sheriff’s Office the applicable overtime pay rate of the officers making the transport per hour per employee and $.50 per mile.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. Widener, Yea; Mr. O'Brien, Absent.

 

RESOLUTION NO. 09-07-1042

Mr. Evans moved and Mr. Widener seconded the motion to acknowledge receipt of a 2009 National School Lunch Program Equipment Grant award, on behalf of the West Central Juvenile Detention Facility, for the purchase of a food slicer in the amount of $3,393.80. The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O'Brien, Absent.

 

RESOLUTION NO. 09-07-1043

Mr. Evans moved and Mr. Widener seconded the motion to accept the quote from Pearson, for Mercer County ESC-WCJRF, and authorize the West Central Juvenile Rehabilitation Facility (Day Treatment North Facility) to purchase five (5) NovaNET subscription licenses – three year period ($9,950), plus one internet configuration fee ($500), two (2) days of on-site training ($3,800) and twelve NovaNET training guides ($100), total cost not to exceed $14,350, which will be paid from Fund 234.  Said cost will be paid to Mercer County ESC, who is the entity eligible to purchase said items due to them having a license.  Data Board approved emergency approval on July 22, 2009 for said purchase.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. Widener, Yea; Mr. O'Brien, Absent.

 

 

 

 

 

 

RESOLUTION NO. 09-07-1044

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign an Ohio NSP Region 13 Subrecipient Agreement with Shelby County, which is a requirement of the Ohio Department of Development for said program.  Shelby County has been allocated $44,000 for the implementation and administration of 2 NSP demolitions.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O'Brien, Absent.

 

RESOLUTION NO. 09-07-1045

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign an Ohio NSP Region 13 Subrecipient Agreement with the City of Piqua, which is a requirement of the Ohio Department of Development for said program.  The City of Piqua has been allocated $373,000 for the implementation and administration of 20 NSP demolitions.    The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. Widener, Yea; Mr. O'Brien, Absent.

 

RESOLUTION NO. 09-07-1046

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign the attached Participation Agreement Regarding the Employment Verification Services of Consumers of the County Commissioners Association of Ohio Service Corporation, as requested by the Director of Job and Family Services.  Said Participation Agreement is between the Miami County Department of Job and Family Services, the Ohio CSEA Directors’ Association (OCDA) and TALX, for employment verification services.  The contract was competitively procured by OCDA.  By various counties entering into contract with OCDA, the cost of services will be reduced significantly – the current proposal from TALX is $3.00 per transaction with an additional $0.10 per transaction from OCDA for administrative fees (the company’s current market rate per transaction is $9.50).  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O'Brien, Absent.

 

RESOLUTION NO. 09-07-1047

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign a Wastewater Management Agreement with the Village of Fletcher whereby the County will provide sanitary sewer service to the Village’s residential, commercial and industrial properties.  Said sanitary sewer system will be owned, operated, maintained and administered by the County.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. Widener, Yea; Mr. O'Brien, Absent.

 

RESOLUTION NO. 09-07-1048

Mr. Evans moved and Mr. Widener seconded the motion to determine that the County will proceed with the construction of a water supply system in the South County Road 25-A properties of Concord Township, Water Improvement Area of the Miami County Sanitary and Water District No. 1, Miami County, Ohio.  Following the required public hearing, no written objections or endorsements were filed with the Board of Commissioners. The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O'Brien, Absent.

 

 

 

 

 

RESOLUTION NO. 09-07-1049

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign a contract for the purchase of three (3) generator sets, for the Sanitary Engineering Department, with Sidney Electric Inc., 840 S.Vandemark Rd., Sidney Ohio, 45365, who was awarded the bid/contract on June 16, 2009 by Resolution No. 09-06-815.  Total cost for said contract is $130,225.00, which will be paid from Funds 434 and 437.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. Widener, Yea; Mr. O'Brien, Absent.

 

RESOLUTION NO. 09-07-1050

Mr. Evans moved and Mr. Widener seconded the motion to discipline Ms. Barbara Welch, Transit Specialist at the Miami County Transit Department, with a one (1) day suspension without pay, as recommended by Director Carter.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O'Brien, Absent.

 

RESOLUTION NO. 09-07-1051 Additional Certifications of Estimated Revenue and Additional Appropriations

Mr. Evans moved and Mr. Widener seconded the motion to approve the additional certifications of estimated revenue and additional appropriations as requested.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. Widener, Yea; Mr. O'Brien, Absent.

 

RESOLUTION NO. 09-07-1052 through 09-07-1056 Additional Appropriations

Mr. Evans moved and Mr. Widener seconded the motion to approve the additional appropriations as requested.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O'Brien, Absent.

 

RESOLUTION NO. 09-07-1057 through 09-07-1058 Transfers

Mr. Evans moved and Mr. Widener seconded the motion to approve the transfers as requested.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. Widener, Yea; Mr. O'Brien, Absent.

 

RESOLUTION NO. 09-07-1059 Signatures Only

            Termination(s) - Commissioners

Mr. Evans moved and Mr. Widener seconded the motion to approve the signatures only as requested. The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O'Brien, Absent.

 

RESOLUTION NO. 09-07-1060 Bid Opening – South County Road 25-A Water Extension Project

BIDS OPENED/AWARD DEFERRED

 

ADDITIONS TO THE AGENDA:

RESOLUTION NO. 09-07-1061

Mr. Evans moved and Mr. Widener seconded the motion to authorize the submission of the attached Application for Renewal of Authorization to Operate as a Self-insured Risk to the Ohio Bureau of Workers’ Compensation.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. Widener, Yea; Mr. O’Brien, Absent.

RESOLUTION NO. 09-07-1062

Mr. Evans moved and Mr. Widener seconded the motion to set the date of Thursday, August 20, 2009 at 9:15 a.m. in the Commissioners’ Hearing Room to receive and open bids for a “New Office and Garage Facility” (Miami County Transit), which will be located at 2036 North County Road 25-A, Troy, Ohio.  Further authorize the attached legal ad to be placed in the Dayton Daily News on the date of July 30, 2009, as well as on the County website.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Absent.

 

 

 

There being no further business to be transacted, the Board of Miami County Commissioners adjourned from the General Session at 10:05 a.m. on this 28th day of July 2009.

 

 

Respectfully submitted:

Leigh M. Williams, Clerk

 

 

Full minutes of the proceedings from this meeting have been digitally recorded.