COMMISSIONERS’ MEETING

MINUTES SUMMARY

TUESDAY, SEPTEMBER 15, 2009

9:00 A.M.

 

John W. O’Brien, President, Present

Ron Widener, Vice President, Present

John F. Evans, Member, Present

 

Appointments

9:00 a.m.         General Business

9:15 a.m.         Executive Session – Imminent Litigation

General Business

Mr. Evans moved and Mr. Widener seconded the motion to approve the agenda as presented, with the addition as follows:

            Executive Session – Employee Discipline

with the deletion as follows:

            Set Bid Date - Electrical Upgrade & UPS Replacement – Communication Center

The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

 

Mr. Widener moved and Mr. Evans seconded the motion to approve the minutes of the September 10, 2009 meeting and dispense with the oral reading.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

 

RESOLUTION NO. 09-09-1321

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign the bills for the General Fund, Other Funds and Job & Family Services. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

 

RESOLUTION NO. 09-09-1322

Mr. Widener moved and Mr. Evans seconded the motion to accept the quote from Information Management Services, Columbus, Ohio (Ohio State Term Contract #7712000107, Index STS120) and authorize the Recorder to purchase one (1) refurbished Canon MP90 Reader/Printer, which will enable the microfilm office to configure an additional scanning/indexing station, as well as help with retrieval and printing of microfilm images.  The cost shall not exceed $3,000.00, which will be paid from Fund 163.  Data Board approved said purchase on August 12, 2009.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

 

 

 

 

 

 

RESOLUTION NO. 09-09-1323

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign a Memorandum of Agreement for Deposit of Public Funds (attached), as requested by the Miami County Treasurer, with U.S. Bank, N.A., as a public depository of active monies of Miami County for the term of August 24, 2009 and ending August 23, 2013.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

 

RESOLUTION NO. 09-09-1324

Mr. Widener moved and Mr. Evans seconded the motion to accept the quote from the County Engineer’s Office and accept the asphalt resurfacing project at the West Central Juvenile Facility (north and south lots).  The County opened bids for the Engineer’s 2009 Asphalt Concrete Resurfacing Program on August 27, 2009, and awarded said program to The John R. Jurgensen Company.  The cost shall not exceed $21,683.00 ($14,433.50 for south lot and $7,249.50 for the north lot).  See attached letter from the County Engineer.  The County Engineer will internally bill the Commissioners for said project, which will be paid from Fund 309-46, with 100% reimbursement from the Department of Youth Services (DYS).  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

 

RESOLUTION NO. 09-09-1325

Mr. Evans moved and Mr. Widener seconded the motion to sign an agreement with M.L. Dunn, Vandalia, Ohio, for the carpet replacement at the West Central Juvenile Rehabilitation Facility (A Pod, B Pod, Honors Pod, Podium & Stairs, Side Area), total cost not to exceed $24,478.00, which will be paid from Fund 309-47, with 100% reimbursement from DYS.  Said company was awarded the project/contract on August 27, 2009.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

 

RESOLUTION NO. 09-09-1326 VOIDED

 

RESOLUTION NO. 09-09-1327

Mr. Evans moved and Mr. Widener seconded the motion to amend Resolution No. 09-08-1173, which approved the Home Repair Program Project at 1501 Waco Street, Troy, Ohio, in the amount of $10,727.00, and authorize the entire project to be paid with FY 2007 CHIP Home Repair Program funds instead of utilizing $2,727.00 of HOME Program Income funds. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

 

RESOLUTION NO. 09-09-1328

Mr. Widener moved and Mr. Evans seconded the motion authorize the LEPC of Miami County submit to the Ohio EMA a 17th year (10/09 – 9/10) HMEP Planning Grant application (attached) and a 17th year HMEP Training Grant application (attached).  The amount of funding that may be received is unknown at this time.  Said grant applications are due by September 15, 2009.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

 

 

 

 

 

RESOLUTION NO. 09-09-1329

Mr. Evans moved and Mr. Widener seconded the motion to authorize the LEPC of Miami County to submit to the Ohio State Emergency Response Commission (SERC) a grant application (attached) for a “Tier II Chemical Inventory Information Quality Control Assessment Project” for site inspections.  The amount of funding that may be received is unknown at this time.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

 

RESOLUTION NO. 09-09-1330

Mr. Widener moved and Mr. Evans seconded the motion to accept the resignation of Jane Johnson, Child Support Manager at the Department of Job and Family Services, effective October 31, 2009, due to her retirement.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

 

RESOLUTION NO. 09-09-1331

Mr. Widener moved and Mr. Evans seconded the motion to approve the specifications and drawings for the Village of Fletcher Sanitary Sewer Project.  Further set the date of Thursday, October 8, 2009 at 1:45 p.m. in the Commissioners’ Hearing Room to be received and publicly open bids for said upgrades.  Further authorize the attached legal ad to be placed in the Dayton Daily News on September 16, 2009, as well as on the County website.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

 

RESOLUTION NO. 09-09-1332

Mr. Evans moved and Mr. Widener seconded the motion to approve the specifications and drawings for the Hilltop Utility Extension Project.  Further set the date of Thursday, October 15, 2009 at 1:45 p.m. in the Commissioners’ Hearing Room to receive and publicly open bids for said upgrades.  Further authorize the attached legal ad to be placed in the Dayton Daily News on September 16, 2009, as well as on the County website. The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

 

RESOLUTION NO. 09-09-1333

Mr. Widener moved and Mr. Evans seconded the motion to accept the quote from Brower Stationers and authorize the purchase of 2010 calendars for the County offices.  The cost shall not exceed $2,009.64, which will be paid from Fund 0001-019.  Multiple quotes were received. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

 

RESOLUTION NO. 09-09-1334 Travel Training

Mr. Evans moved and Mr. Widener seconded the motion to approve the travel training requests.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

 

 

 

 

RESOLUTION NO. 09-09-1335 Additional Certifications of Estimated Revenue and Additional Appropriations

Mr. Widener moved and Mr. Evans seconded the motion to approve the additional certifications of estimated revenue and additional appropriation requests.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

 

RESOLUTION NO. 09-09-1336 Additional Appropriations

Mr. Evans moved and Mr. Widener seconded the motion to approve the additional appropriations as requested.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

 

RESOLUTION NO. 09-09-1337 through 09-09-1340 Transfers

Mr. Widener moved and Mr. Evans seconded the motion to approve the transfers as requested.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

 

RESOLUTION NO. 09-09-1341 Signatures Only

            Certificate of Substantial Completion – Miami County Health Department

Demo/Clearance Project (5320 Troy Sidney Road, Troy) – Economic and Community Development

Permit(s) – Engineer

Mr. Evans moved and Mr. Widener seconded the motion to approve the signatures only as requested. The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

 

RESOLUTION NO. 09-09-1342 Executive Session – Imminent Litigation

Mr. Widener moved and Mr. Evans seconded the motion to enter into Executive Session at 9:13  a.m. to discuss imminent litigation.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

 

Mr. Evans moved and Mr. Widener seconded the motion to adjourn from Executive Session at  9:30 a.m. The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

 

ADDITIONS TO THE AGENDA:

RESOLUTION NO. 09-09-1343 Executive Session – Employee Discipline

Mr. Widener moved and Mr. Evans seconded the motion to enter into Executive Session at 9:30  a.m. to discuss employee discipline.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

 

Mr. Evans moved and Mr. Widener seconded the motion to adjourn from Executive Session at 9:57 a.m. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

 

 

 

 

There being no further business to be transacted, the Board of Miami County Commissioners adjourned from the General Session at 9:57 a.m. on this 15th day of September 2009.

 

Respectfully submitted:

Leigh M. Williams, Clerk

 

Full minutes of the proceedings from this meeting have been digitally recorded.