COMMISSIONERS’ MEETING

MINUTES SUMMARY

JANUARY 26, 2010

9:00 A.M.

John W. O’Brien, President, Present

Ron Widener, Vice President, Present

John F. Evans, Member, Absent

Appointments

9:00 a.m.         General Business

9:05 a.m.         Nikki Reese – Economic and Community Development

9:15 a.m.         Bid Opening – Phase Two: Building Renovation New Buckeye House Project – Economic and Community Development

General Business

Mr. Widener moved and Mr. O'Brien seconded the motion to approve the agenda as presented, with the deletion of the following:

Authorize/Sign Change Order No. 2 – New Office and Garage Facility (General

Contractor) – Transit

The Board voted as follows upon roll call: Mr. O'Brien, Yea; Mr. Widener, Yea; Mr. Evans, Absent.

Mr. Widener moved and Mr. O'Brien seconded the motion to approve the minutes of the January 21, 2010 meeting and dispense with the oral reading.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. O'Brien, Yea; Mr. Evans, Absent.

RESOLUTION NO.10-01-86

Mr. Widener moved and Mr. O'Brien seconded the motion to authorize and sign the bills for the General Fund, Other Funds and Job & Family Services.  The Board voted as follows upon roll call: Mr. O'Brien, Yea; Mr. Widener, Yea; Mr. Evans, Absent.

RESOLUTION NO.10-01-87

Mr. Widener moved and Mr. O'Brien seconded the motion to sign agreements with the following for the County Engineer’s 2010 Limestone and Sand & Gravel Products:

            Martin Marietta Materials;

            Piqua Materials, Inc.

            Barrett Paving Materials, Inc.

            CF Poeppelman, Inc.

            Milton Materials, LLC

On January 5, 2010, by Resolution No. 10-01-02, Board of Miami County Commissioners accepted all bids for said purchase.

The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. O'Brien, Yea; Mr. Evans, Absent.

RESOLUTION NO. 10-01-88

Mr. Widener moved and Mr. O'Brien seconded the motion to authorize and sign contracts with the following counties for the detention of juvenile offenders from their county at the West Central Juvenile Detention Center for the following number of beds: Auglaize County (7), Clinton County, (4), Darke County (6), Mercer County (2.5), Preble County (1.5), Shelby County (6), Van Wert (2).  The cost per bed space contracted in 2010 is $90.18.  The contracts shall run through December 31, 2012, with the annual adjustment for inflation not to exceed 3%. The Board voted as follows upon roll call: Mr. O'Brien, Yea; Mr. Widener, Yea; Mr. Evans, Absent.

RESOLUTION NO. 10-01-89

Mr. Widener moved and Mr. O'Brien seconded the motion to accept the quote from Waibel Energy Systems (also known as The Trane Co.) in the amount of $3,200.00 for the replacement of two new chiller valves at the West Central Juvenile Facility, as requested by Facilities and Safety Director Jarrod Harrah. Cost to be paid from Fund 309-44, with reimbursement from West Central Juvenile Rehab in the amount of $2,000.00 through DYS and reimbursement from West Central Juvenile Detention in the amount of $1,200.00. The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. O'Brien, Yea; Mr. Evans, Absent.

RESOLUTION NO. 10-01-90

Mr. Widener moved and Mr. O'Brien seconded the motion to authorize and sign amendment #1 to the WIA Subgrant Agreement with JUMP of Ohio, Inc., amending the Appendix II, Cost Reimbursement Method of Payment and Appendix II, WIA Operations Cost Narative, as requested by Carol Morgan, Job and Family Services Director. The Board voted as follows upon roll call: Mr. O'Brien, Yea; Mr. Widener, Yea; Mr. Evans, Absent.

RESOLUTION NO. 10-01-91 VOID

RESOLUTION NO. 10-01-92

Mr. Widener moved and Mr. O'Brien seconded the motion to re-appoint Mikel Brown to a four year term on the Public Defender Commission, said term to expire March 1, 2010. The Board voted as follows upon roll call: Mr. O'Brien, Yea; Mr. Widener, Yea; Mr. Evans, Absent.

RESOLUTION NO. 10-01-93

Mr. Widener moved and Mr. O’Brien seconded the motion to accept the quote from Current Business Solutions, LLC and authorize said company to move the furniture, files, computers, etc. of the Family and Children First Council and the Help Me Grow departments to the lower level of the Hobart Center for County Government, due to their move from the second floor as it relates to the Hobart Center for County Government Interior Alterations Project. Total cost shall not exceed $4,060.00, to be paid from Fund 309-40. The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. O’Brien, Yea; Mr. Evans, Absent.

RESOLUTION NO. 10-01-94

Mr. Widener moved and Mr. O’Brien seconded the motion to abolish the position of “Purchasing Coordinator’, create the new position of “Clerk 2” under the Board of Commissioners and adopt the attached position description for the “Clerk 2” position.  Further appoint Beverly Mumford to said new position of “Clerk 2”, which is in the same pay range class as her previous position. The Board voted as follow upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Absent.

RESOLUTION NO. 10-01-95 Travel Training

Mr. Widener moved and Mr. O'Brien seconded the motion to approve the travel training requests.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. O’Brien, Yea; Mr. Evans, Absent.

RESOLUTION NO. 10-01-96 through10-01-99 Transfers

Mr. Widener moved and Mr. O'Brien seconded the motion to approve the transfers as requested.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Absent.

RESOLUTION NO. 10-01-100 Transfer of Advance

Mr. O’Brien moved and Mr. Widener seconded the motion to approve the Transfer of Advance as requested. The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. O’Brien, Yea; Mr. Evans, Absent.

RESOLUTION NO. 10-01-101 Signatures Only

                        Payroll Change(s) – Communication Center

Permit(s) - Engineer

Request for Payment and Status of Funds Report – Economic and Community

Development  

Mr. Widener moved and Mr. O'Brien seconded the motion to approve the signatures only as requested. The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Absent.

RESOLUTION NO. 10-01-102 BID OPENING – Phase Two: Building Renovation New

Buckeye House Project – Economic and Community Development

BIDS OPENED/AWARD DEFERRED

There being no further business to be transacted, the Board of Miami County Commissioners adjourned from the General Session at 9:22 a.m. on this 26^th day of January 2010.

Respectfully submitted:

Leigh M. Williams, Clerk

Full minutes of the proceedings from this meeting have been digitally recorded.