COMMISSIONERS’ MEETING
MINUTES SUMMARY
THURSDAY, NOVEMBER 12, 2009
1:30 P.M.
John W. O’Brien, President, Present
Ron Widener, Vice President, Present
John F. Evans, Member, Present
Appointments
1:30 p.m. General Business
1:35 p.m. Kenny Artz - EMA
1:50 p.m. Jarrod Harrah and Leigh Williams – Commissioners’ Office
General Business
Mr. Evans moved and Mr. Widener seconded the motion to approve the agenda as presented, with the additions as follows:
Executive Session – Imminent Litigation (2:00 p.m.)
Acknowledge Receipt of Annexation Petition (Teeters Real Estate Investments, LLC)
(109.493 acres more or less from Spring Creek Township to City of Piqua)/Set
Hearing – Commissioners
Acknowledge Receipt of Annexation Petition (Teeters Real Estate Investments, LLC)
(119.165 acres more or less from Spring Creek Township to the City of Piqua)/Set Hearing – Commissioners
Acknowledge Receipt of Annexation Petition (Teeters Real Estate Investments, LLC)
(335.528 acres more or less from Spring Creek Township to the City of Piqua)/Set Hearing – Commissioners
Acknowledge Receipt of Annexation Petition (City of Piqua-owned) (5.000 acres more or
less and 2.932 acres more or less from Spring Creek Township to the City of Piqua)/Set Hearing – Commissioners
Sign Contracts/Notices to Proceed – Hobart Center for County Government Interior
Alterations Project (General Contractor and Electrical Contractor) –
Commissioners
The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.
Mr. Widener moved and Mr. Evans seconded the motion to approve the minutes of the November 10, 2009 meeting and dispense with the oral reading. The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.
RESOLUTION NO. 09-11-1645
Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign the bills for the General Fund, Other Funds and Job & Family Services. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.
RESOLUTION NO. 09-11-1646
Mr. Widener moved and Mr. Evans seconded the motion to confirm the interest rate for 911 Communications Center Bond Anticipation Notes ($4,500,000 issued on November 10, 2009 by Resolution No. 09-11-1631) of 1.25% per annum. The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.
RESOLUTION NO. 09-11-1647
Mr. Evans moved and Mr. Widener seconded the motion to confirm the interest rate for Various Purpose Bond Anticipation Notes, Series 2009 ($1,675,000 issued on November 10, 2009 by Resolution No. 09-11-1634) of 1.375% per annum. The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.
RESOLUTION NO. 09-11-1648
Mr. Widener moved and Mr. Evans seconded the motion to authorize the County Engineer to employ such labor, rent such equipment and purchase such materials as necessary to complete the improvement of the Rusk Road Bridge No. 2.54 by regarding the ditch and installing rip rap. The County Engineer estimates the total cost to complete the work to be $4,500.00. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.
RESOLUTION NO. 09-11-1649
Mr. Evans moved and Mr. Widener seconded the motion to accept the additional highway easement of Fairview-Snodgrass Road No. T-19 as public highway easements by signing said plat. The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.
RESOLUTION NO. 09-11-1650
Mr. Widener moved and Mr. Evans seconded the motion to sign an agreement with the Darke County Mental Health Clinic, Inc., 212 E. Main Street, PO Box 895, Greenville, Ohio 45331, who was awarded the Family and Children First Council Wraparound Services contract on November 3, 2009 by Resolution No. 09-11-1599 in the amount of $30,724.90. This contract is for SFY 2010 and ends June 30, 2010. The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.
RESOLUTION NO. 09-11-1651
Mr. Evans moved and Mr. Widener seconded the motion to accept the quote from Frontz Drilling, Inc. and authorize said company to complete the extraction wells cleaning at the Miami County Incinerator Site at a cost not to exceed $15,900, which will be paid from Fund 124. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.
RESOLUTION NO. 09-11-1652
Mr. Widener moved and Mr. Evans seconded the motion to discipline Ms. Barbara Welch, Transit Specialist, with a five (5) day in-service suspension from Work with pay, as recommended by Transit Director, Elaine Carter, beginning November 16 - November 20, 2009. Ms. Welch was absent from work and failed to notify her supervisor of the reason for her absence, or obtain approval for the use of leave. A pre-disciplinary conference was held on November 5, 2009, in which Ms. Welch did not attend. The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.
RESOLUTION NO. 09-11-1653
Mr. Evans moved and Mr. Widener seconded the motion to re-appoint Theodore Ristoff, Deborah Harbour and Ron Scott to another three-year term on the Troy Tax Incentive Review Council (TIRC), said terms to expire November 10, 2012. The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.
RESOLUTION NO. 09-11-1654 Additional Certifications of Estimated Revenue and Additional Appropriations
Mr. Widener moved and Mr. Evans seconded the motion to approve the additional certifications of estimated revenue and additional appropriations as requested. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.
RESOLUTION NO. 09-11-1655 through 09-11-1660 Transfers
Mr. Evans moved and Mr. Widener seconded the motion to approve the transfers as requested. The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.
RESOLUTION NO. 09-11-1661 Signatures Only
Payroll Change(s)
Mr. Widener moved and Mr. Evans seconded the motion to approve the signatures only as requested. The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.
ADDITIONS TO THE AGENDA:
RESOLUTION NO. 09-11-1662 Executive Session – Imminent Litigation
Mr. Evans moved and Mr. Widener seconded the motion to enter into Executive Session at2:15 p.m. for the purpose of discussing Imminent Litigation. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.
Mr. Widener moved and Mr. Evans seconded the motion to adjourn from Executive Session at 3:02 p.m. The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.
RESOLUTION NO. 09-11-1663
Mr. Evans moved and Mr. Widener seconded the motion to acknowledge receipt of an annexation petition filed by Chris Schmiesing, City of Piqua, on behalf of Teeters Real Estate Investments, LLC, asking for annexation of 109.493 acres +/- in Spring Creek Township to the City of Piqua, Ohio. This is a regular annexation (709.02 O.R.C.). Further set the date and time of Thursday, January 21, 2009 at 1:45 p.m. in the Commissioners’ Hearing Room for a hearing on said Petition for Annexation. Further direct the Clerk of the Board to notify the Agent for the Petitioner of the date, time and place of the hearing. The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.
RESOLUTION NO. 09-11-1664
Mr. Widener moved and Mr. Evans seconded the motion to acknowledge receipt of an annexation petition filed by Chris Schmiesing, City of Piqua, on behalf of Teeters Real Estate Investments, LLC, asking for annexation of 119.165 acres +/- in Spring Creek Township to the City of Piqua, Ohio. This is a regular annexation (709.02 O.R.C.). Further set the date and time of Thursday, January 21, 2009 at 1:50 p.m. in the Commissioners’ Hearing Room for a hearing on said Petition for Annexation. Further direct the Clerk of the Board to notify the Agent for the Petitioner of the date, time and place of the hearing. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.
RESOLUTION NO. 09-11-1665
Mr. Evans moved and Mr. Widener seconded the motion to acknowledge receipt of an annexation petition filed by Chris Schmiesing, City of Piqua, on behalf of Teeters Real Estate Investments, LLC, asking for annexation of 335.528 acres +/- in Spring Creek Township to the City of Piqua, Ohio. This is a regular annexation (709.02 O.R.C.). Further set the date and time of Thursday, January 21, 2009 at 1:55 p.m. in the Commissioners’ Hearing Room for a hearing on said Petition for Annexation. Further direct the Clerk of the Board to notify the Agent for the Petitioner of the date, time and place of the hearing. The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.
RESOLUTION NO. 09-11-1666
Mr. Widener moved and Mr. Evans seconded the motion to acknowledge receipt of an annexation petition filed by Chris Schmiesing, City of Piqua, asking for annexation of 5.000 acres +/- and 2.932 acres +/- (City-owned property) in Spring Creek Township to the City of Piqua, Ohio. This is a regular annexation (709.02 O.R.C.). Further set the date and time of Thursday, January 21, 2009 at 2:00 p.m. in the Commissioners’ Hearing Room for a hearing on said Petition for Annexation. Further direct the Clerk of the Board to notify the Agent for the Petitioner of the date, time and place of the hearing. The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.
RESOLUTION NO. 09-11-1667
Mr. Evans moved and Mr. Widener seconded the motion to sign the attached Contract with RECO General Contracting, Inc., Troy, Ohio, in the amount of $162,250.00 (General Contractor Base Bid and Alternate Items #1 and #2) and the attached Contract with Sidney Electric Co., in the amount of $32,269.00 (Electrical Contractor Base Bid and Alternate Ietm #1), both for the Hobart Center for County Government Interior Alterations Project. Further sign the attached Notices to Proceed to be forwarded to said companies. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.
There being no further business to be transacted, the Board of Miami County Commissioners adjourned from the General Session at 3:02 p.m. on this 12th day of November 2009.
Respectfully submitted:
Leigh M. Williams, Clerk
Full minutes of the proceedings from this meeting have been digitally recorded.
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