COMMISSIONERS’ MEETING

MINUTES SUMMARY

THURSDAY, JUNE 3, 2010

1:30 P.M.

John W. O’Brien, President, Present

Ron Widener, Vice President, Present

John F. Evans, Member, Present

Appointments

1:30 p.m.          General Business

2:00 p.m.          Budget Hearings

General Business

Mr. Evans moved and Mr. Widener seconded the motion to approve the agenda as presented, with the addition as follows:

            Executive Session – Purchase of Property - Commissioners

The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

Mr. Widener moved and Mr. Evans seconded the motion to approve the minutes of the June 1, 2010 meeting and dispense with the oral reading.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

RESOLUTION NO. 10-06-710

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign the bills for the General Fund, Other Funds and Job & Family Services. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

RESOLUTION NO. 10-06-711

Mr. Widener moved and Mr. Evans seconded the motion to authorize the President of the Board to sign the attached Release of Mortgage for the property located at 21 West Water Street, Troy, Ohio, owned by James A. Kaster and Judith A. Kaster.  Said owners obtained a redevelopment load under the County’s FY 2008 Neighborhood Stabilization Program and the final cost for the work undertook exceeded the $141,000 loan maximum contained in the mortgage.  The Economic and Community Development Department would now like to release this mortgage and record a new mortgage on the property in the amount of $183,132.  Authorize the Economic and Community Department to record said new mortgage with the Miami County Recorder’s Office. The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

RESOLUTION NO. 10-06-712

Mr. Evans moved and Mr. Widener seconded the motion to authorize the attached Transfer Station credit card expenditures for the third quarter 2010, which are only used for disposal of waste at the Miami County Transfer Station by the Miami County Maintenance staff and the Miami County Animal Shelter staff.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

RESOLUTION NO. 10-06-713

Mr. Widener moved and Mr. Evans seconded the motion to authorize and sign Change Order #1 to the following contracts for the Fletcher Sewer Project:

            Contract “A” with Star Ex, Inc. – increase of $37,755.32 (new contract amount being

$1,619,336.32)

            Contract “C” with Arcon Builders, LTD – increase of $3,865.00 (new contract amount

being $705,502.00)

            Contract “D” with Brumbaugh Construction, Inc. – increase of $1,491.65 (new contract

amount being $1,816,252.65)

It was determined during construction of the Fletcher Sewers that several field changes would need to be made due to unforeseen field conditions.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

RESOLUTION NO. 10-06-714

Mr. Evans moved and Mr. Widener seconded the motion to adopt the revised, attached “Transit Director” position description and further appoint Regan Conrad to the position of Transit Director, effective June 3, 2010 at a pay rate of $1,384.62 bi-weekly.  Ms. Conrad has been acting as the Interim Transit Director since March 6, 2010. The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

RESOLUTION NO. 10-06-715

Mr. Widener moved and Mr. Evans seconded the motion to authorize the attached credit card expenditures for the third quarter 2010 for the Commissioners’ Office.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

RESOLUTION NO. 10-06-716 Travel Training

Mr. Evans moved and Mr. Widener seconded the motion to approve the travel training requests.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

RESOLUTION NO. 10-06-717 Signatures Only

            Payroll Change(s) – Animal Shelter

Mr. Widener moved and Mr. Evans seconded the motion to approve the signatures only as requested. The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

ADDITIONS TO THE AGENDA:

RESOLUTION NO. 10-06-718 Executive Session – Purchase of Property – Commissioners

Mr. Evans moved and Mr. Widener seconded the motion to enter into Executive Session at 1:47 p.m. to discuss the purchase of property.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

Mr. Widener moved and Mr. Evans seconded the motion to adjourn from Executive Session at 2:09 p.m.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

Mr. Evans moved and Mr. Widener seconded the motion to recess from General Session at 2:09 p.m. and proceed with Budget Hearings.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

BUDGET HEARINGS

Mr. Widener moved and Mr. Evans seconded the motion to enter back into General Session at 3:41 p.m.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

ADDITION TO THE AGENDA:

RESOLUTION NO. 10-06-719

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign a Sales Quote/Purchase Agreement with Spillman Technologies, Inc. for Spillman Software ($1,039,168) and Spillman Professional Services ($224,600), minus the bundle discount of $407,995, for a total purchase price of $855,773.  Further authorize and sign the attached Spillman Computer Software End-User Support Agreement and the attached Spillman Computer Software End-User License Agreement.  Further, the RFB submitted by Spillman Technologies, Inc. for the December 10, 2009 bid opening, will be made a part of said Agreements.   The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

RETURN TO BUDGET HEARINGS

There being no further business to be transacted, the Board of Miami County Commissioners adjourned from the General Session at 4:15 p.m. on this 3rd day of June 2010.

Respectfully submitted:

Leigh M. Williams, Clerk

Full minutes of the proceedings from this meeting have been digitally recorded.