COMMISSIONERS’ MEETING

MINUTES SUMMARY

TUESDAY, SEPTEMBER 29, 2009

9:00 A.M.

 

John W. O’Brien, President, Present

Ron Widener, Vice President, Present

John F. Evans, Member, Present

 

Appointments

9:00 a.m.         General Business

9:15 a.m.         Executive Session – Collective Bargaining

General Business

Mr. Evans moved and Mr. Widener seconded the motion to approve the agenda as presented.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

 

Mr. Widener moved and Mr. Evans seconded the motion to approve the minutes of the September 24, 2009 meeting and dispense with the oral reading.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

 

RESOLUTION NO. 09-09-1406

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign the bills for the General Fund, Other Funds and Job & Family Services. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

 

RESOLUTION NO. 09-09-1407

Mr. Widener moved and Mr. Evans seconded the motion to authorize and sign Contract Change Number 1 with the Harris Corporation, as requested by MCCC Director, Barbara Temple, for an increase in the contract by $3,382.00, new contract amount not to exceed $4,230,604.00.  Said addition reflects the addition of a Spectracom 9383 NetClock TimeServer, minus the cost of Ethernet TimeServer, which was included in the original contract.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

 

RESOLUTION NO. 09-09-1408

Mr. Evans moved and Mr. Widener seconded the motion to acknowledge the biennial review of the Miami County Department of Job and Family Services’ Prevention, Retention, Contingency (PRC) Plan on September 21, 2009, in compliance with O.R.C. 5108.05.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

 

 

 

 

 

 

 

RESOLUTION NO. 09-09-1409

Mr. Widener moved and Mr. Evans seconded the motion to accept the proposal from Mechanical Systems of Dayton, Inc. and authorize their preventative maintenance services, including the maintenance of the HVAC equipment, at the Miami County Department of Job and Family Services facility.  Four proposals were received (see attached Price Analysis).  After review of said proposals, it was the recommendation of the Facilities and Safety Director, as well as the Department of Job and Family Services, that Mechanical Systems of Dayton, Inc. be selected to provide the preventative maintenance services.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

 

RESOLUTION NO. 09-09-1410

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign a Child Care Quality Contract with Child Care Choices, as requested by the Department of Job and Family Services.  The cost for the period of July 1, 2009 – June 30, 2010 shall not exceed $7,941.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

 

RESOLUTION NO. 09-09-1411

Mr. Widener moved and Mr. Evans seconded the motion to authorize and sign a PRC Contract with the Miami County Department of Job and Family Services and the Miami County Children Services Board.  The cost for the period of July 1, 2009 – June 30, 2010 shall not exceed $300,000. The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

 

RESOLUTION NO. 09-09-1412

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign a Title XX/Title XX TANF Subgrant Agreement with the Miami County Department of Job and Family Services and the Miami County Children Services Board.  The cost for the period of July 1, 2009 through September 30, 2009 is $84,043.00 and the cost for the period of October 1, 2009 through June 30, 2010 is $305,957.00, for a total contract amount of $390,000.00.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

 

RESOLUTION NO. 09-09-1413

Mr. Widener moved and Mr. Evans seconded the motion to authorize and enter into Professional Service Agreement Addendum #3 with Woolpert Inc. for the North County Road 25-A Sewer Project, Phase III, at a cost not to exceed $78,125, which will be paid from Fund 434.  Said Addendum consists of professional services as it relates to bid evaluation, construction administration, and as-built plan preparation for said project.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

 

RESOLUTION NO. 09-09-1414

Mr. Evans moved and Mr. Widener seconded the motion to endorse the establishment of a Bethel Township Facility Planning Area to include all of the unincorporated areas of Bethel Township, and approve the Proposed Bethel Township Facility Plan dated September 24, 2009.  Further authorize the Sanitary Engineer to make the submission of the Proposed Bethel Township Facility Planning Area and Proposed Bethel Township Facility Plan to the MVRPC Board.  Further request MVRPC to approve said Plan. The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

RESOLUTION NO. 09-09-1415 Initial Budget Requests

Mr. Widener moved and Mr. Evans seconded the motion to approve the initial budget requests.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

 

RESOLUTION NO. 09-09-1416 through 09-09-1423 Transfers

Mr. Evans moved and Mr. Widener seconded the motion to approve the transfers as requested.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

 

RESOLUTION NO. 09-09-1424 Executive Session – Collective Bargaining

Mr. Widener moved and Mr. Evans seconded the motion to enter into Executive Session at 9:12 a.m. to discuss Collective Bargaining. The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

 

Mr. Evans moved and Mr. Widener seconded the motion to adjourn from Executive Session at 10:14  a.m.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

 

 

 

There being no further business to be transacted, the Board of Miami County Commissioners adjourned from the General Session at 10:14 a.m. on this 29th day of September 2009.

 

Respectfully submitted:

Leigh M. Williams, Clerk

 

Full minutes of the proceedings from this meeting have been digitally recorded.