COMMISSIONERS’ MEETING

MINUTES SUMMARY

THURSDAY, OCTOBER 15, 2009

1:30 P.M.

 

John W. O’Brien, President, Present

Ron Widener, Vice President, Present

John F. Evans, Member, Present

 

Appointments

1:30 p.m.         General Business

1:35 p.m.         Recorder – Equipment Needs

1:45 p.m.         Hilltop Sewer Improvements Bid Opening

2:00 p.m.         N. CR 25-A, Phase III Sewer Assessment Public Hearing

General Business

Mr. Evans moved and Mr. Widener seconded the motion to approve the agenda as presented.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

 

Mr. Widener moved and Mr. Evans seconded the motion to approve the minutes of the October 13, 2009 meeting and dispense with the oral reading.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

 

RESOLUTION NO. 09-10-1499

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign the bills for the General Fund, Other Funds and Job & Family Services. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

 

RESOLUTION NO. 09-10-1500

Mr. Widener moved and Mr. Evans seconded the motion to authorize the President of the Board to sign an Ohio Department of Rehabilitation and Correction Agreement for Community Control/Probation Services for investigation and supervisory services through the Adult Parole Authority.  The Board of Commissioners agrees to offer the following items necessary for the performance of services under this agreement: office space, utilities, telephone services and other items outlined in the attached agreement.  The Adult Parole Authority will be billed for long distance calls and postage.  The Administrative Judge of Common Pleas Court will need to approve supply requisitions and durables through the County’s Purchasing Department and will be internally billed for those items.  Said Agreement is effective October 15, 2009 through October 14, 2011. The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

 

 

 

 

RESOLUTION NO. 09-10-1501

Mr. Evans moved and Mr. Widener seconded the motion to reject all bids for Contract “A” – Fletcher Gravity Sewer System and Lift Station and break Contract “A” into two contracts (Contracts “A” and “D”) for the re-bid process.  No bids for Contract “A” were within the 10% engineer’s estimate of $2,500,000.  Further accept the withdrawal of the bid submitted by VTF Excavation, LLC for Contract “C” – Piqua Gravity Sewer and reject all bids for Contract “C”.  VTF Excavation, LLC withdrew their bid within 24 hours of the bid opening and the other bids for Contract “C” were not within the 10% engineer’s estimate of $450,000.  Further approve the revised bidding specifications and drawings for Contracts “A”, “C” and “D”, establish the date of Thursday, November 5, 2009 at 1:45 p.m. in the Commissioners’ Hearing Room to receive and publicly open bids for said upgrades and authorize the attached legal ad to be placed in the Dayton Daily News on October 16, 2009, as well as on the County website.  Further authorize the recommendation to award Contract “B” – Force Main to VTF Excavation, LLC in the amount of $402,052 to the Division of Environmental Funding Assistance at the Ohio EPA.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

 

RESOLUTION NO. 09-10-1502

Mr. Widener moved and Mr. Evans seconded the motion to make the determination to proceed with the construction of a sewerage supply system in the Village of Fletcher and the immediately surrounding properties of Brown Township, Sewer Improvement Area of the Miami County Sanitary and Water District No. 1, Miami County, Ohio.  The required public hearing was held on October 6, 2009.  Within the period prescribed by law following the public hearing, no written objections or endorsements of the improvement and financing program were filed with the Board.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

 

RESOLUTION NO. 09-10-1503

Mr. Evans moved and Mr. Widener seconded the motion to discipline Transit Specialist, Barb Welch, with a paid in-service suspension from work for five (5) days, beginning October 19, 2009 and ending on October 23, 2009, as recommended by Transit Director, Elaine Carter.  Ms. Welch acted insubordinate by failing to comply with the written or verbal instructions of a supervisor.  A pre-disciplinary conference was held on September 18, 2009, but Ms. Welch did not attend.  Ms. Welch was afforded the opportunity to respond to the charges after said pre-disciplinary conference by contacting the Hearing Officer, but as of September 30, 2009, Ms. Welch had made no contract with, nor submitted any evidence, testimony, or documents to the Hearing Officer.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

 

RESOLUTION NO. 09-10-1504 Travel Training

Mr. Widener moved and Mr. Evans seconded the motion to approve the travel training requests.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

 

 

 

RESOLUTION NO. 09-10-1505 Additional Certifications of Estimated Revenue and Additional Appropriations

Mr. Evans moved and Mr. Widener seconded the motion to approve the additional certifications of estimated revenue and additional appropriations as requested.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

 

RESOLUTION NO. 09-10-1506 through 09-10-1510 Transfers

Mr. Widener moved and Mr. Evans seconded the motion to approve the transfers as requested.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

 

RESOLUTION NO. 09-10-1511 Signatures Only

Permit(s) – Engineer

Request for Release of Funds and Certification (RROF) for Federally Funded State

Projects – Economic and Community Development

Mr. Evans moved and Mr. Widener seconded the motion to approve the signatures only as requested. The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

 

RESOLUTION NO. 09-10-1512 Bid Opening – Hilltop Sewer Improvements Project – Sanitary Engineering

BIDS OPENED AND AWARD DEFERRED

 

RESOLUTION NO. 09-10-1513 Public Hearing – North County Road 25-A, Phase III Sewer Assessment Project – Sanitary Engineering

PUBLIC HEARING HELD

 

 

 

There being no further business to be transacted, the Board of Miami County Commissioners adjourned from the General Session at 2:14 p.m. on this 15th day of October 2009.

 

 

Respectfully submitted:

Leigh M. Williams, Clerk

 

 

Full minutes of the proceedings from this meeting have been digitally recorded.