COMMISSIONERS’ MEETING

MINUTES SUMMARY

TUESDAY, JULY 14, 2009

9:00 A.M.

John W. O’Brien, President, Present

Ron Widener, Vice President, Present

John F. Evans, Member, Present

Appointments

9:00 a.m.         General Business

9:15 a.m.         Approval of 2010 Tax Budget

9:30 a.m.         Bid Opening – Roll-Off Truck Purchase – Sanitary Engineering

9:45 a.m.         Public Hearing – North County Road 25A, Concord Township Phase III Sanitary

                        Sewer Project (FY09 CDBG) – Economic and Community Development

General Business

Mr. Evans moved and Mr. Widener seconded the motion to approve the agenda as presented, with the additions as follows:

            Authorize/Sign Statement of Understanding with American Red Cross of the Northern

Miami Valley – Emergency Management Agency

            Authorize/Sign Grant Application – Tipp City Community Foundation – Transit

            Authorize Execution of Amendment No. 3 – Amended and Restated Agreement of

Sublease – West Central Juvenile Detention and Rehabilitation Center

The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

Mr. Widener moved and Mr. Evans seconded the motion to approve the minutes of the July 9, 2009 meeting and dispense with the oral reading.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

RESOLUTION NO. 09-07-961

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign the bills for the General Fund, Other Funds and Job & Family Services. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

RESOLUTION NO. 09-07-962

Mr. Widener moved and Mr. Evans seconded the motion to acknowledge receipt and review of the Auditor’s Summary Revenue and Summary Expenditure Reports for the month of June 2009. The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

RESOLUTION NO. 09-07-963

Mr. Evans moved and Mr. Widener seconded the motion to set the date to receive bids for the replacement of the Alcony-Conover Road Bridge No. 0.13 as August 4, 2009 at 9:15 a.m. in the Commissioners’ Meeting Room, as requested by the County Engineer.  Further authorize the attached legal notice to be placed in the Troy Daily News on the date of July 18, 2009, as well as on the County website. The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

RESOLUTION NO. 09-07-964

Mr. Widener moved and Mr. Evans seconded the motion to acknowledge receipt of the Sheriff’s Monthly Expenses Account for the period ending June 30, 2009, as prescribed under Section 325.07 O.R.C.   The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

RESOLUTION NO. 09-07-965

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign a Memorandum of Agreement for Deposit of Public Funds (attached), as requested by the Miami County Treasurer, with MainSource Bank, as a public depository of active monies of Miami County for the term of August 24, 2009 and ending August 23, 2014.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

RESOLUTION NO. 09-07-966

Mr. Widener moved and Mr. Evans seconded the motion to accept the quote from Global Government & Education Solutions and authorize the West Central Juvenile Rehabilitation Facility (Day Treatment Center) to purchase five (5) computers, which will be used for a computer-based program called NovaNet.  The cost shall not exceed $3,475.00.  Data Board approved said purchase on July 8, 2009. The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

RESOLUTION NO. 09-07-967

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign Change Order #1 to the contract with Durand Plumbing, for the Casstown Sanitary Sewer Tap-In and and Service Line Installation Project for Joshua and Amy Kessler, 3890 Burton Road, Casstown.   The change order is for an additional $400.00 to pay for unexpected excavating equipment that was needed for said project.  The total contract including this change order is $2,035.00. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

RESOLUTION NO. 09-07-968

Mr. Widener moved and Mr. Evans seconded the motion to authorize and sign a Prevention, Retention and Contingency (PRC) contract with the Department of Job and Family Services and the Miami County Transit System.  The contract shall not exceed $165,000.00 for the term of July 1, 2009 through June 30, 2010.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

RESOLUTION NO. 09-07-969

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign a contract with JUMP of Ohio, Inc., as a provider of WIA Youth Services, as requested by the Director of Job and Family Services.  Said contract will extend from July 1, 2009 through June 30, 2010, for a total cost not to exceed $162,000.00, which will be paid from Fund 101.  This contract is the first to two one-year renewals based upon satisfactory performance.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

RESOLUTION NO. 09-07-970

Mr. Widener moved and Mr. Evans seconded the motion to authorize the reimbursement of $107.31 to Mr. Tom Wenrick, who sent his DP&L check in with his water payment stub by accident.  Said check made it through the bank and was credited to his water bill, Account 21*385*1. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

RESOLUTION NO. 09-07-971

Mr. Evans moved and Mr. Widener seconded the motion to authorize the reimbursement of $240.00 each to Mr. Doug Vernon, 20 West Alley Street, Casstown and to Ms. Linda Vernon, 9 Troy Pike, Casstown, as requested by the Sanitary Engineer, for overpayment of their meter set and inspection fees.  The reimbursement will be paid from Fund 434. The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

RESOLUTION NO. 09-07-972

Mr. Widener moved and Mr. Evans seconded the motion to authorize the Sanitary Engineer to obtain Statements of Qualifications from firms interested in providing professional services for the rehabilitation of the Transfer Station floor and push walls, along with a facility inspection, and to evaluate and rate those firms responding.  Statements of Qualifications are due to the Miami County Sanitary Engineering Department, 2200 N. County Road 25A, Troy, Ohio, by August 7, 2009 in order to be considered.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

RESOLUTION NO. 09-07-973 Additional Certifications of Estimated Revenue and Additional Appropriations

Mr. Evans moved and Mr. Widener seconded the motion to approve the additional certifications of estimated revenue and additional appropriations requests.  The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

RESOLUTION NO. 09-07-974 Additional Appropriations

Mr. Widener moved and Mr. Evans seconded the motion to approve the additional appropriations as requested.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

RESOLUTION NO. 09-07-975 through 09-07-980 Transfers

Mr. Evans moved and Mr. Widener seconded the motion to approve the transfers as requested.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

RESOLUTION NO. 09-07-981 Signatures Only

            Permit(s) – Engineer’s Office

Mr. Widener moved and Mr. Evans seconded the motion to approve the signatures only as requested. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

RESOLUTION NO. 09-07-982 2010 Tax Budget Approved

Mr. Evans moved and Mr. Widener seconded the motion to approve the 2010 Tax Budget for Miami County and the Troy-Miami County Public Library, pursuant to Section 5705.30 ORC.  Further order the Clerk of the Board to file a copy of this resolution with the County Auditor, as further required by law.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

RESOLUTION NO. 09-07-983 Bid Opening – Purchase of Roll-Off Truck – Sanitary Engineering

BIDS OPENED/AWARD DEFERRED

RESOLUTION NO. 09-07-984 Public Hearing #2 - North County Road 25A, Concord Township Phase III Sanitary Sewer Project (FY09 CDBG) – Economic and Community Development

HEARING HELD

RESOLUTION NO. 09-07-985

Mr. Widener moved and Mr. Evans seconded the motion to authorize the submission of an FY 2009 CDBG Water and Sanitary Sewer Program application to the State of Ohio for the undertaking of a sanitary sewer project located in the North County Road, 25 A Phase III Sanitary Sewer Service Area, Concord Township, Ohio.  The required public hearings on the proposed application were held on February 19, 2009 and July 14, 2009 and conducted by the Economic and Community Development Department.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

ADDITIONS TO THE AGENDA:

RESOLUTION NO. 09-07-986

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign a Statement of Understanding between the Miami County Emergency Management Agency (EMA) and the American Red Cross of the Northern Miami Valley (American Red Cross), for the purpose of affirming a spirit of cooperation between the Miami County EMA and the American Red Cross in order that both may continue to render timely and effective service during a disaster. The Board voted as follows upon roll call: Mr. Evans, Yea; Mr. O’Brien, Yea; Mr. Widener, Yea.

RESOLUTION NO. 09-07-987

Mr. Widener moved and Mr. Evans seconded the motion to authorize the Miami County Transit Department to submit a grant application, requesting $1,000 to the Tipp City Community Foundation, and further authorize the President of the Board to sign the attached application.  Sought funding will be used to offset initial costs incurred during the start-up of the Miami County Transit Department’s flex shuttle services.  The Board voted as follows upon roll call: Mr. O’Brien, Yea; Mr. Widener, Yea; Mr. Evans, Yea.

RESOLUTION NO. 09-07-988

Mr. Evans moved and Mr. Widener seconded the motion to authorize and sign Amendment No. 3 to the Amended and Restated Agreement of Sublease with the Ohio Department of Youth Services which amends and restates the project description set forth in Exhibit A (attached) for the costs of the general renovations project at the West Central Juvenile Rehabilitation Facility.  The Board voted as follows upon roll call: Mr. Widener, Yea; Mr. Evans, Yea; Mr. O’Brien, Yea.

There being no further business to be transacted, the Board of Miami County Commissioners adjourned from the General Session at 9:47 a.m. on this 14^th day of July 2009.

Respectfully submitted:

Leigh M. Williams, Clerk

Full minutes of the proceedings from this meeting have been digitally recorded.